Elvira van Schoor

Service Description

i. The secretary may resign on giving 2 (two) months’ notice in writing to the National Executive Committee and his/her services may be determined by the Committee after a like period of notice has been given to him/her, provided that he/she may be summarily discharged by the Committee for serious misconduct and/or omission and/or other prescribed by law. ii. The Secretary shall keep proper books of account in such form as may be prescribed by the National Executive Committee; receive requisitions for meetings; issue notices of meetings; conduct all correspondence of the Association; keep originals of letters received and copies of those dispatched and at each meeting of the National Executive Committee report on the correspondence which has taken place since the previous meeting; attend all meetings and record minutes of the proceedings; keep a register of members; record therein every member’s address, date of enrolment, entrance fee paid and, in respect of every 6 (six) months, the subscriptions and any levies and fines paid by such members, and in event of the resignation or expulsion of a member, the date thereof; collect entrance fees, subscriptions, fines and levies; issue official receipts for all moneys received; iii. bank all moneys within 3 (three) days of receipt; submit reports in regard, to the financial position of the Association to the National Executive Committee not less than once every (three) months; prepare the balance sheet and statement of income and expenditure referred to in Article 9.8 of this Constitution and perform such other duties as the National Executive Committee or a general meeting may direct. He/she shall attend all meetings of the National Executive Committee and all general meetings but shall have no voting power. iv. The Secretary shall also take the necessary steps to ensure that the requirements of the Labour Relations Act, 1995, and other law’s are complied with.